How to create and configure a payment term?

Introduction

When creating a payment term, you define a schedule made up of one or more installments. Each installment corresponds to a percentage of the total amount and a payment term. These terms will then be available in your quote templates.

✍️ Prerequisites : You must have the Admin role to access this screen.

Access

In the left side menu, click Settings
In the Workspace section, click Payment terms
Click + New payment term or Edit from the context menu of an existing term

Enter general information

In the Payment term block:

Name : Name of the term (e.g., « Pay in 3 installments », « Net 30 »)
Reference : Internal reference to identify the term

Configure the schedule

The schedule allows you to define how the payment will be split. Each line represents an installment.

Add an installment

For each installment, enter:

Percentage : Share of the total amount for this installment (in %)
Term : Payment deadline (see options below)
Name : Custom name (only if the term is « Custom »)

Available term options

Due immediately : Payment upon signature
Due upon receipt : Payment upon receipt of the invoice
Net 15 : Payment within 15 days
Net 30 : Payment within 30 days
Net 45 : Payment within 45 days
Net 60 : Payment within 60 days
Net 90 : Payment within 90 days
Net 120 : Payment within 120 days
30 days end of month : Payment in 30 days, end of month
45 days end of month : Payment in 45 days, end of month
60 days end of month : Payment in 60 days, end of month
Upon receipt of the purchase order : Payment upon receipt of the purchase order
Custom : Custom term (enter a name)

Add multiple installments

To create a schedule with multiple installments:

Enter the first installment (percentage + term)
Click + Add an installment
Enter the following installments
Check that the Total percentage correctly shows 100%

⚠️ Warning : The total percentage must be exactly equal to 100%. If it is not, an error message is displayed and you will not be able to save.

💡 Example : For a payment in 3 installments, you can configure:

30% - Due immediately
30% - Net 30
40% - Net 60

Define the status

In the right-side panel:

Status : Active (available in templates) or Inactive
API name : Technical identifier generated automatically

⚠️ Warning : The API name can only be edited when creating it. Once saved, it can no longer be changed to ensure the stability of your integrations.

Enter external identifiers

If you use external systems (CRM, ERP, accounting), enter the corresponding identifiers to facilitate integrations:

CRM ID : Term identifier in your CRM
ERP ID : Identifier in your ERP
Accounting ID : Identifier in your accounting software

Save

Once all fields are filled in and the total percentage equals 100%, click Save at the top right.

How to manage payment terms?
How to create a quote template?
How to create a quote?