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How to configure product pricing?

Define your prices using the different pricing models available

Introduction

Qwoty offers advanced price management to adapt to all business models. You can configure different prices based on pricebooks, currencies, and pricing models.

Price configuration differs depending on the product type:

  • One-off product (One-off) : One-time payment
  • Recurring product (Recurring) : Subscription with billing frequency
✍️ Prerequisites : You must have created the product or variant, as well as a pricebook, before configuring prices.

Access

  1. In the left side menu, click Products and prices
  2. Click Products
  3. Open the product or variant to configure
  4. In the Prices section, click Add a price or the ⋯ menu then Edit for an existing price

Understanding the price structure

A price is always associated with an existing pricebook. When you create or edit a price, the Pricebook and Currency fields are displayed as read-only: they are inherited from the selected pricebook.

Configuring basic information

In the Price management block, fill in the required fields:

  • Pricebook : Associated pricebook (read-only, inherited from the pricebook)
  • Currency : Price currency (read-only, inherited from the pricebook)
  • Pricing model : Choose the model suited to your offer (see next section)
  • Default tax : Applicable VAT rate

Fields specific to recurring products

For recurring products, additional fields appear:

  • Frequency : Billing frequency (Every month, Every quarter, Every year, etc.)
  • Commitment type :
    • Indefinite : Subscription with no commitment, cancellable at any time
    • Fixed : Subscription with a minimum commitment period
  • Default commitment duration : If the commitment type is Fixed, specify the duration in months (e.g.: 12 for a yearly commitment)

Choosing the pricing model

Qwoty offers 6 pricing models to cover all use cases.

Flat (Flat)

Single fixed price, regardless of the quantity ordered.

  • Amount : Unit price excluding taxes
💡 Tip : The Flat model is ideal for simple products with a fixed price (e.g.: license, setup fees).

Volume

Tiered pricing where all volume is billed at the price of the tier reached. The more the customer orders, the lower the unit price across the entire order.

For each tier, fill in:

  • First unit : First unit of the tier
  • Last unit : Last unit of the tier (∞ for the last tier)
  • Amount per unit : Unit price for this tier
  • Flat fee : Additional fixed fees (optional)

Click + Add another tier to add tiers.

Enable Display grid for customer to display the pricing grid to the customer in the quote.

💡 Example : If the customer orders 100 units and the 51-100 tier is at 8€/unit, the 100 units will be billed at 8€ each, i.e. 800€.

Graduated (Graduated)

Tiered pricing where each tier is billed at its own price. The customer pays each tier’s price for the corresponding quantities.

For each tier, fill in:

  • First unit : First unit of the tier
  • Last unit : Last unit of the tier (∞ for the last tier)
  • Amount : Unit price for this tier
  • Flat fee : Additional fixed fees (optional)

Click + Add another tier to add tiers.

Enable Display grid for customer to display the pricing grid to the customer in the quote.

💡 Example : If the customer orders 100 units with a 1-50 tier at 10€ and a 51-100 tier at 8€, they will pay: (50 × 10€) + (50 × 8€) = 900€.

Percentage (Percent)

Price calculated as a percentage of the amount of other products in the quote.

  • Percentage : Percentage to apply
  • Percentage Type : Percentage calculation base
    • All products : Percentage calculated on the total amount of all products in the quote
    • Specific product type : Percentage calculated only on certain product types (select the types)
    • Specific product : Percentage calculated only on specific products (select the products)
💡 Example : A maintenance service at 2% indexed on "Licence 1". If the license costs 10 000€, the service will be billed 200€.

Cost Based (Cost Based)

Price calculated automatically from cost.

  • Cost multiply by : Multiplier applied to cost (e.g.: 1.5 for a 50% margin)
💡 Tip : This model is useful for ensuring a consistent margin on your products.

None (None)

No price defined for this pricebook. The product will not be billable on this pricebook.

Configuring advanced settings

The Advanced settings block allows you to fine-tune your price management:

  • Cost : Product cost (used to calculate margin)
  • Floor price : Minimum allowed price (the sales rep will not be able to go below it)
  • Absolute margin : Margin as an absolute value (€)
  • Margin rate : Margin as a percentage (%)
  • Set Pay-as-you-go by default : If enabled, this product will be excluded from the quote total and billed based on actual usage
⚠️ Warning : The floor price is an important safeguard. It prevents sales reps from granting discounts that are too large and would impact your profitability.

Entering external identifiers

If you use external systems, enter the corresponding identifiers:

  • CRM ID : Identifier in your CRM
  • ERP ID : Identifier in your ERP
  • Accounting ID : Identifier in your accounting software
  • ID : Automatically generated UUID (read-only)

Save

Once configuration is complete, click Save to save the price.

Related articles

  • How to create and configure a product?
  • How to edit a product variant?
  • How to manage pricebooks?
  • How to manage products?